As a partner you have a certain number of tickets included in your contract. These must be distributed between your internal and external guests. 

To redeem your tickets, you will get a company specific promotion code from your contact person at Dansk Erhverv (Jane or Pernille).

Get your tickets - step by step

1. Go to TicketButler
2. Choose your number of tickets
3. Fill out buyer information
4. Enter your promotion code
5. Fill out participant information*

When the email field on the participants has been filled in and saved, they will be sent their ticket.

*Filling in participant information can always be done later. Just let all fields be empty. You will get an email with the tickets and in the bottom of this email you will find a button with "Ændr deltageroplysninger" - clicking on this you will be able to change the participant information. This can also be done on an ongoing basis.

The deadline for filling in participant information is September 9th 2025.

If you want to buy more tickets than included in your contract you can use the discount code Partner-20% to get 20% off the price. 

Setup
Wednesday 8 October 2025 from 09.00-22.00

Access for Partners on the event day
Thursday 9 October 2025 07.00-24.00

Access for participants on the event day
Thursday 9 October 2025 08.00-18.00

Take down
Thursday 9 October 2025 18.00-24.00

IMPORTANT: You must wait until 18.00 before taking down the exhibition or exhibited products. 

The walls of the exhibitions are H: 2.5 m x  W: 1 m and it is not allowed to build more than 2.5 m unless otherwise agreed with Dansk Erhverv and Lokomotivværktstedet.

All exhibition areas have electricity (230V, 10amp) with outlets and 2 spots included.

In the webshop you can buy many different materials from Lokomotivværkstedet like hanging points for banners, extra power, extra lights, storage of empty goods, furniture etc.

When you are registered as a Partner, you will receive an email from Lokomotivværkstedet with a link and personal login for the webshop. 

Deadline for orders: Monday, September 8, 2025 at 2:00 PM

After this date, a 20% fee will be added and we cannot guarantee that the order will be completed. This also applies for orders made on the day of the setup. If you need to order materials or services during the day of the event this must be done at the production office. Reservations are made for sold-out products and services that cannot be delivered.

If you have any questions regarding the webshop, materials or services please contact mhc@lvcph.dk.

Materials can only be delivered to Lokomotivværkstedet from 07:00 on the 8/10 and not before!

Delivery address: Lokomotivværkstedet, Otto Busses Vej 5A, 2450 København SV

Do you have any questions regarding delivery please contact Lokomotivværkstedet

If materials are to be returned by carrier, pallets/boxes must be fully packed and the return address and contact details must be clearly marked. All materials must be collected within the time period 18.00-00.00 on the day of the event. Any exceptions from this must be agreed with Lokomotivværkstedet.

On the day of the setup any exhibitor or carrier is referred to the production office at Lokomotivværkstedet where you will be guided to the entrance nearest your exhibition area. If there is a need to open one of the side gates, please contact the production office. This also applies when collecting your materials.

Be aware that during the event it is not possible to open the side gates.

The things that are ordered for the exhibition area from the webshop will be set up by Lokomotivværkstedet. In addition, on the set-up day there will be an exhibitor office where you can approach with questions. There will also be an opportunity to get practical help on the day.

No signs or the like may be hung or displayed at open areas that are not included in the assigned exhibition area. And it is not allowed to build higher than 2.5 m. without an agreement with Dansk Erhverv and Lokomotivværkstedet. 

Be aware that you should use a special double sided tape to hang up materials on the fair walls, if you damage the fair walls with to harsh tape etc. you have to pay for an entirely new fair wall. You can get the tape from Lokomotivværkstedet in the production office when you arrive.  

If you have any questions, please contact mhc@lvcph.dk 

FYI. Cars are not allowed inside Lokomotivværkstedet unless you get it approved. Contact mhc@lvcph.dk if you want to have a car or another vehicle on your stand. 

If you wish to bring a co-exhibitor, the minimum cost is DKK 5,000. The price depends on the type of promotion the co-exhibitor wants (it can be the same or a differint type of promotion that you have). The promotion covers exposure on our Social Media, website, banners at the conference, logo on the tickets, newsletters, etc.

The prices for a co-exhibitor:

• Co-exhibitor Gold promo = 25.000 DKK
• Co-exhibitor Silver promo = 15.000 DKK
• Co-exhibitor Bronze promo = 10.000 DKK
• Co-exhibitor no promo = 5.000 DKK

There will be a check on the day of the summit and a fine for those who have not registered co-exhibitors in advance.

Lokomotivværkstedet are available if you need help printing banners with e.g. logo, company name or information. They can print in measurements that fits your exhibition walls. Banners and print can be ordered through the webshop. 

If you bring your own banners, please be aware that it must be non-flammable materials or effectively fireproofed.

Lokomotivværkstedet offers wireless internet connection or through cables. Cables must be ordered at the webshop. It is also possible to setup your own internet connection.

WIFI: Loko udstillernet

CODE: Udstiller2025

If you need to store your empty goods during the event, then you can order storage in Lokomotivværkstedet's webshop.

When you are done setting up, you mark your empty goods pallet clearly with company name, contact person, telephone number and number of pallets. Then you contact the production office and let them know that your empty goods are ready to be picked up and Lokomotivværkstedet will come and pick it up. After the last guest has left Lokomotivværkstedet on the 9/10, they will drive your empty goods to your stand as fast as possible.  

By car
There is a large car park in front of the Lokomotivværkstedet.

With S-train
It takes 15 minutes to walk from Dybbelsbro st. to Lokomotivværktstedet.

With Metro
It takes 10 minutes to walk from Havneholmen metro st. to Lokomotivværktstedet.

By bus
Bus 17 stops 10 minutes' walk (Otto Busses Vej) from the Lokomotivværkstedet. Bus 17 runs from i.a. from the Hovedbanegaarden.

You must stay within your exhibition area

No smokeking

No smoke or fire

You must not make roofs over 6 m2

You are not allowed to drive around with heavy equipment yourself (Including driving with forklifts and electric pallet jacks)

We would like to point out that there are a number of other events in the area at the same time as the E-commerce Summit. There may therefore be a risk that many of the hotels are booked. We recommend that you book a hotel in advance if you need accommodation.

To ensure the highest professional level and the best cases on the stages, this year we have introduced that you must apply for a speaking slot at the E-commerce Summit 2025. 

If you have several cases, please complete one application per case. There is no limit to how many applications you can submit, but unless otherwise is agrred with Dansk Erhverv you will only get one paid speaking slot.

Deadline for completing the application form: June 12th 2025 at 23.59.

The selected presentations that will be on stage at the E-commerce Summit 2025 will be notified no later than 20 June 2025.